🛟 Event Management Plan – Section 10
Appendices & Supporting Documents
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- EMP Landing Page
- Section 1 – Event Overview & Governance
- Section 2 – Event Management Planning
- Section 3 – Site Specifics
- Section 4 – Health & Safety Arrangements
- Section 5 – Communications
- Section 5.1 – Bridge Protocols
- Section 5.2 – Volunteer Briefing Sheet
- Section 5.3 – Quick Reference Card
- Section 5.4 – Emergency Landing Procedures
- Section 6 – Lost Children & Vulnerable Adults
- Section 7 – Fire Safety & Emergency Arrangements
- Section 8 – Licensing
- Section 9 – Insurance
- Section 10 – Appendices
SECTION 10 – APPENDICES
10.1 Overview
This section contains all supporting documents, maps, reference materials, and operational aids used during events at Plas Heli. These appendices provide additional detail to the procedures outlined in Sections 1–9 and must be available to event personnel throughout the event.
10.2 Site Plans
- Plas Heli site plan
- Beach launching area layout
- Compound and boat park layout
- Emergency access routes
- Ambulance arrival point (///slices.booms.fruity)
- Safety Boat Landing Point (///copes.regretted.cadet)
10.3 Emergency Landing Points
- Emergency Landing Point – marked on site plan
- First Aid Landing Point – marked on site plan
- Access arrangements for ESO and Duty Manager
10.4 Contact Lists
- Event Safety Officer
- Duty Manager
- Bridge Lead
- Event Medic
- Harbourmaster
- Third‑party RIB launching contractor
- Class association representatives
10.5 Operational Documents
- Bridge Protocols
- Volunteer Briefing Sheet
- Event Medical & Emergency Landing Procedures
- Lost Children & Vulnerable Adults Procedure
- Communications Quick Reference Card
- Safety Boat Protocols (when published)
10.6 Risk Assessments
- Event‑specific risk assessment
- Generic Plas Heli risk assessments
- Beach launching risk assessment
- Safety boat operations risk assessment
- Weather‑related risk considerations
10.7 Insurance Documents
- Plas Heli public liability insurance
- Event organiser / class association insurance
- Safety boat insurance (Plas Heli, clubs, private boats)
- Volunteer cover documentation
10.8 Licensing Documents
- Plas Heli premises licence
- Temporary Event Notices (if applicable)
- Event‑specific conditions issued by Gwynedd Council
10.9 Daily Safety Meeting Templates
- Daily safety briefing sheet
- Weather and sea state assessment template
- Race management safety considerations
10.10 Additional Reference Material
- RYA Safety Management Guidance
- RYA Cymru Wales event guidance
- Local emergency service contact information
- Harbourmaster notices (if applicable)
10.11 Document Control
All appendices must be kept up to date and reviewed before each event. Updated versions should be stored with the Duty Manager’s event records and made available to the Event Safety Officer and Bridge personnel.