Event Overview

Plas Heli Cyf, the Welsh National Sailing Academy & Events Centre, is proud to host the xxxxxxxxxxxxxxxx. The event will bring international competitors, coaches, volunteers, and visitors to Pwllheli, showcasing the world‑class sailing waters of Cardigan Bay and the high‑quality facilities available at the Academy.

The Championship supports Plas Heli’s mission to promote sailing participation, deliver high‑quality events, and strengthen engagement with the local community and economy. The event is expected to generate significant social and economic benefits, including increased tourism, local business support, and enhanced visibility for Pwllheli as a premier sailing destination.

Plas Heli is committed to delivering the event to the highest standards of safety, sustainability, and environmental responsibility, ensuring a positive legacy for competitors, volunteers, and the wider community.

Event Schedule

• Event Build: XXX
• Event: XXX
• Event Takedown: XXX

Audience

The event operates on a preregistration basis with a maximum of XXX boats, each crewed by one/two sailors. Expected attendance includes:

• XXX competitors
• Coaches and support teams
• Event volunteers and officials
• Family members and spectators
• Members of the public using the beach, promenade, and coastal path

Peak attendance may reach 500 people, particularly during launch/recovery periods and social events.

Clear zoning, signage, and stewarding will be used to manage movement and ensure safety across the site.

Related EMP Sections

• Section 2 – Event Management Planning
• Section 3 – Site Specifics
• Section 4 – Health & Safety Arrangements

2. Roles & Responsibilities (RYA‑Aligned)

This section identifies the key personnel responsible for delivering a safe and well‑managed event. Roles follow RYA‑aligned terminology to ensure consistency with class associations, race management teams, and national guidance.

2.1 Event Director

• Overall leadership of the event.
• Ensures compliance with Plas Heli policies and RYA guidance.
• Supports the PRO, CSL, and ESO in safety‑critical decisions.
• Coordinates with class representatives and visiting organisations.

2.2 Principal Race Officer (PRO)

• Leads race management afloat.
• Sets courses, manages signals, and makes abandonment/suspension decisions.
• Works closely with the CSL to assess conditions and ensure competitor safety.
• Maintains communication with Bridge and Beach Teams.

2.3 Course Safety Lead (CSL)

• Leads afloat safety operations (RYA‑aligned terminology).
• Coordinates safety boats and patrol craft.
• Assesses weather, sea state, fleet behaviour, and risk.
• Advises PRO and ESO on safety‑critical decisions.
• Manages rescue priorities and landing point selection.

2.4 Event Safety Officer (ESO)

• Leads overall event safety (afloat and ashore).
• Coordinates emergency response and liaises with emergency services.
• Supports CSL and PRO during incidents.
• Ensures safety documentation is complete and compliant.

2.5 Bridge Team

• Monitors radio communication on all race courses.
• Tracks how many sailors, coaches, and volunteers are on the water.
• Supports communication between shore roles (Event Director, ESO, Beach Team) and water roles (CSL, PRO).
• Logs incidents, weather changes, and safety‑critical messages.
• Coordinates emergency services if required.

2.6 Beach Team

• Manages launching and recovery.
• Monitors waterline conditions and shoreline hazards.
• Supports tallying and competitor flow.
• Reports hazards or incidents to ESO and CSL.

2.7 Safety Boat Crews

• Provide rescue cover in accordance with RYA Safety Boat guidance.
• Respond to capsizes, injuries, and incidents.
• Report all incidents to CSL and ESO.
• Transport casualties to agreed landing points.

2.8 Class Association / Organising Authority

• Must ensure adequate Third Party Liability Insurance is in place for all competitors, coaches, and support boats.
• Provide event‑specific risk assessments and safety documentation.
• Ensure competitors and teams are briefed on site rules and emergency procedures.
• Provide accurate competitor lists to the ESO and Bridge Team.
• Ensure coaches understand safety expectations and communication protocols.

2.9 Volunteers

• Support safe delivery of the event.
• Follow briefings and instructions from ESO, PRO, CSL, and Duty Manager.
• Report hazards promptly.
• Use radios calmly and clearly.

Related EMP Sections

• Section 1 – Event Overview & Governance
• Section 3 – Site Specifics
• Section 4 – Health & Safety Arrangements

3. Event Site Specifics

Plas Heli is a purpose‑built national sailing academy located on the Pwllheli waterfront, providing direct access to Cardigan Bay and extensive on‑shore facilities. This section outlines the site layout, zoning, capacity, and operational considerations for championship‑level events.

3.1 Site Plan

A detailed site plan will be prepared for each event and will include:

• Boat park layout and compound boundaries
• Dinghy launching and recovery route from the secure boat park → gated washdown area → beach launch zone
• Safety boat berthing plan on Plas Heli pontoons
• Event‑specific pontoon plan showing allocated berths for safety boats, committee boats, and support vessels
• Registration and measurement areas
• Main Hall layout and usage plan
• Volunteer and official parking
• Public access routes
• Emergency access and rendezvous points
• Waste and recycling stations
• Catering and hospitality locations

The site plan will be published as an appendix and displayed on‑site for competitors and volunteers.

3.2 Site Zoning

To ensure safe and efficient movement, the site will be divided into clearly defined zones:

Restricted Zones (Accredited Access Only)

• Boat park and compound
• Gated washdown area leading to the beach launch point
• Beach launching and recovery zone
• Plas Heli pontoons (safety boats, committee boats, support vessels)
• Safety boat area
• Race management zones
• Measurement and equipment inspection areas

Controlled Access Zones

• Registration area
• Volunteer briefing point
• Catering service areas
• Main Hall (meetings, briefings, measurement, formal dinners)

Public Zones

• Coastal path
• Beach areas
• Viewing points
• Car parks (public sections)

Clear signage and volunteer stewards will be used to maintain separation between operational and public areas.

3.3 Site Capacity

Plas Heli’s site capacity varies depending on event configuration, class requirements, and trailer‑storage arrangements. The venue can support a wide range of fleet sizes with appropriate planning and stewarding.

Boat Capacity

• Plas Heli can accommodate up to 300 boats on site with additional clearances and active stewarding.
• 200 boats can be accommodated easily if all road trailers are stored in a separate designated area.
• For fleets of 100 boats or fewer, road trailers may remain in the main boat park.

Operational Requirements for Maximum Capacity

• Additional compound clearances
• Boat park stewards managing density and movement
• Competitors directed to specific zones
• Trailer‑storage confirmed with Class Association
• Temporary fencing/delineation for high‑density areas

Attendance Capacity

Daily attendance may reach 600+ people, including competitors, coaches, volunteers, officials, spectators, and public users.

Indoor & Outdoor Capacity

• Main Hall capacity: up to 300 persons
• Clubhouse occupancy per building regulations
• Outdoor spectator areas:
  • Balconies overlooking the launching area
  • Beach viewing points
  • Quayside vantage points

Capacity Management Measures

• Controlled launch/recovery scheduling
• Volunteer stewards at pinch points
• One‑way pedestrian flows
• Trailer‑free zones
• Monitoring by Venue Lead and Safety Officer

3.4 Access & Egress

Dinghy Launching & Recovery

All dinghy launching and recovery will take place via the secure boat park → gated washdown → shared public path → beach launch zone.

The beach path is shared with the public (walkers, families, dogs, cyclists) and requires additional care.

• Volunteers positioned along the shared path
• Clear signage warning the public
• Competitors briefed daily
• Trolleys controlled at all times
• No boats left unattended
• Peak times managed to reduce congestion

Safety Boat Operations & Harbour Transit

Safety boats must comply with Harbour Authority regulations at all times.

Harbour Transit Rules

• Maximum harbour speed: 4 knots
• Stay within the marked channel
• Do not pass under the main bridge to Hafan Marina
• Beware of the Training Wall:
  • Hidden at high tide
  • Must never be crossed
  • Major grounding hazard

Pontoon Use & Berthing Requirements

• Event‑specific pontoon plan allocates berths
• Boats must only berth in allocated spaces
• Walkways must be kept clear
• Automatic gate — must close securely
• No objects obstructing gate or walkways

Evacuation & Casualty Transfer Point

• Gate area kept completely clear
• Boats securely berthed
• No loose lines or equipment

Operational Conduct on Pontoons

• Engines at low power
• Situational awareness of public users
• Proper mooring techniques
• No fuel containers left unattended
• No obstructive maintenance during event hours

Pedestrian Access

• Main entrance via car park
• Secondary access via promenade
• Clear routes to clubhouse, boat park, pontoons, Main Hall

Vehicle Access

• Controlled access for trailers
• Volunteer marshals during peak periods
• Emergency access maintained

Emergency Access

• Dedicated emergency rendezvous point
• Slipway kept clear for RNLI/Coastguard
• Clear signage

3.5 Public Facilities – Toilets & Showers

Plas Heli provides extensive toilet and shower facilities across the site, suitable for large championship events.

General Requirements

• Sand must be washed off before entering showers
• No wet clothes in Main Reception or upstairs toilets
• Unisex cabins are single‑occupancy
• All doors must be closed and locked
• Fire doors must not be opened

Main Building – Ground Floor

Suitable for competitors aged 17 and under.

Male Facilities

• Shower and changing rooms
• Boys changing room with urinals
• Boys toilet
• Back shower room

Female Facilities

• Shower and changing rooms
• Girls changing room
• Girls showers
• Girls back changing room
• Girls toilets (three cubicles)

Main Reception Toilets

• Two unisex single‑occupancy toilets
• No wet clothes permitted

First Floor Toilets (Catering Customers Only)

• Male toilets
• Female toilets (four cubicles)
• Disabled toilet
• No wet clothes upstairs

Caban Heli – Adult Competitors (18+)

• Large changing areas
• Multiple shower heads
• Toilets

Adult Camper Facilities

Beach‑Side Shower Cabins

• Two unisex single‑occupancy cabins
• Access via key from Race Office
• Must remain locked
• Access via washdown area

Main Compound Cabin

• One unisex shower cabin
• One toilet cabin (three cubicles + urinals)

Total Facility Capacity

• 24 toilets
• 40 shower heads

Water Points

• Refill stations at clubhouse and compound

Shelter

• Main Hall for indoor shelter
• Temporary gazebos permitted if secure

Food & Drink

• Catered meals and refreshments
• Coffee vendor (subject to confirmation)
• Formal dinners/social events in Main Hall

3.6 Waste & Sustainability

Single‑Use Plastics

• Single‑use plastics are not permitted
• Competitors must bring refillable bottles
• Water refill points available
• No bottled water provided

Waste Management

• Clearly labelled recycling, general waste, and food waste bins
• Correct bin usage required
• Contractors remove their own waste

3.7 Parking & Traffic

• Competitor parking in designated areas
• Trailer storage in controlled compound
• Public parking in main car park
• Traffic management signage as required
• Coordination with Gwynedd Council for overflow parking (if needed)

3.8 Noise & Nuisance Control

• PA system used only for essential announcements
• Social event noise controlled and time‑limited
• Advance notice provided to local residents
• Generator placement to minimise disturbance (if used)

3.9 Product Safety

Any on‑site retail (chandlery, clothing, merchandise) must comply with UK product safety regulations and display appropriate trademarks.

Related EMP Sections

• Section 2 – Event Management Planning
• Section 4 – Health & Safety Arrangements
• Section 5 – Communications & Briefings

4. Health & Safety Arrangements

Plas Heli is committed to providing a safe environment for all competitors, volunteers, visitors, contractors, and staff. This section outlines the general health and safety arrangements in place for events held at the venue, including responsibilities, welfare provision, medical arrangements, water safety, public interaction, and controls for common event‑related risks.

These arrangements apply to all events unless superseded by class‑specific requirements or additional controls agreed with the organiser, RYA, RYA Cymru Wales, or the Local Authority Safety Advisory Group (SAG).

4.1 Responsibilities

Duty Manager

• Oversees all health and safety arrangements during the event.
• Ensures volunteers are briefed and competent for their roles.
• Acts as the central point of coordination for incidents, accidents, and near‑misses.
• Ensures welfare facilities are available and maintained.

Event Safety Officer

• Supports the Duty Manager in monitoring safety.
• Conducts dynamic risk assessments throughout the event.
• Ensures event‑specific hazards are controlled.
• Liaises with class representatives and visiting coaches.

Volunteers

• Follow briefings and instructions.
• Report hazards immediately.
• Maintain safe working practices at all times.

Contractors

• Must comply with Plas Heli safety rules.
• Must provide risk assessments for high‑risk work.
• Must sign in and out via the Duty Manager.

4.2 General Safety Controls

Slips, Trips and Falls

• Walkways, stairways, and external routes must be kept clear.
• Wet‑floor signage used during adverse weather or cleaning.
• Boats, trolleys, and equipment must not obstruct public paths or emergency routes.

Manual Handling

• Volunteers must avoid lifting heavy boats or equipment alone.
• Launching and recovery must be supervised to prevent strain injuries.
• Trolleys must be used wherever possible.

Weather‑Related Risks

• Duty Manager monitors Met Office forecasts and local conditions.
• High winds may require suspension of launching, securing boats, or restricting balcony access.
• Extreme heat or cold requires additional welfare measures.

Crowd Management

• Public areas must remain clear during launching and recovery.
• Balconies must not exceed safe occupancy levels.
• Volunteers positioned at pinch points (shared path, washdown gate, balcony stairs).

4.3 Water Safety

Water safety arrangements follow RYA and RYA Cymru Wales guidance.

Safety Boat Operations

• All safety boats must comply with harbour rules (4‑knot limit, marked channel).
• Crews must be briefed on Training Wall hazard, pontoon evacuation, and casualty handling.
• Boats must be securely berthed when not in use.

Launching and Recovery

• Controlled route from compound → washdown → shared public path → beach.
• Stewards positioned at key points.
• Boats must not be left unattended on the shared path.

Casualty Evacuation

• Primary evacuation point: Pontoon Access Gate.
• Gate must remain clear at all times.
• Safety boats must communicate via radio before returning with a casualty.

4.4 First Aid & Medical Provision

First Aid

• First aid kits located in:
  • Plas Heli Reception
  • Plas Heli Office
  • Events Manager Room (Room 2)
  • Safety boats and Committee boats
• Volunteers must know the location of first aid equipment.

Medical Emergencies

• Dial 999 and state: “Plas Heli, Pwllheli”.
• Duty Manager coordinates access for emergency services.
• Casualties may be brought to the pontoon gate or directly to the building.

Defibrillator (AED)

• A Defibrillator is mounted behind the main Reception desk.
• Volunteers must know its exact location and how to access it quickly.

4.5 Welfare Arrangements

Toilets & Showers

• Toilets and showers available in the main building.
• Temporary shower cabins must remain locked when not supervised.

Drinking Water

• Refillable water bottles encouraged (no single‑use plastics).
• Water points available in the building and compound.

Food & Catering

• Catering staff trained in safe food handling.
• Hot surfaces and cooking equipment monitored.

Rest Areas

• Volunteers may use designated rest areas during breaks.
• Duty Manager ensures rotation for high‑intensity roles.

4.6 Safeguarding & Lost Persons

Children & Young People

Children and young people must be supervised at all times by parents, guardians, team leaders, or responsible adults.

Lost Children / Vulnerable Adults

Many exit gates may be open during events, increasing the risk of a child or vulnerable adult unintentionally leaving the controlled area.

If found unattended or reported missing, volunteers must follow the Lost Children & Vulnerable Adults Procedure (Section 6) and notify the Duty Manager immediately.

4.7 Contractor & Vehicle Safety

Contractors

• Must sign in with the Duty Manager.
• Must provide risk assessments for high‑risk work.
• Must follow Plas Heli site rules.

Vehicles

• Vehicle movements restricted during launching and recovery.
• No vehicles permitted on the beach.
• Compound gates must remain closed except during controlled access.

4.8 Reporting & Record Keeping

Accidents & Near Misses

• All incidents must be reported to the Duty Manager.
• Incident forms completed and stored securely.
• Serious incidents reported to:
  • Plas Heli Board
  • RYA / RYA Cymru Wales (if relevant)
  • SAG (if required)

Dynamic Risk Assessment

• Duty Manager and Event Safety Officer continually monitor conditions.
• Controls adjusted as required.

4.9 Summary

These health and safety arrangements ensure that Plas Heli events are delivered safely, professionally, and in accordance with national guidance. They complement Section 7 (Fire Safety & Emergency Arrangements) and the Risk Scoring System (RAG / Matrix).

Related EMP Sections

• Section 3 – Event Site Specifics
• Section 5 – Communications & Briefings
• Section 7 – Fire Safety & Emergency Arrangements

5. Communications

Effective communication is essential for the safe and efficient running of events at Plas Heli. This section outlines the communication systems, protocols, and responsibilities used during events, including radio use, emergency communication, public announcements, and coordination between volunteers, organisers, and external agencies.

These arrangements apply to all events unless superseded by class‑specific requirements or additional controls agreed with the organiser, RYA, RYA Cymru Wales, or the Local Authority Safety Advisory Group (SAG).

5.1 Communication Systems

Plas Heli uses a combination of communication methods to ensure clear and reliable information flow:

• VHF radios (safety boats, committee boats, key volunteers)
• UHF / site radios (shore‑based volunteers, Duty Manager)
• Mobile phones (backup communication)
• PA system in the main hall
• WhatsApp / digital groups (if approved)
• Notice boards and briefing screens inside the building

All communication systems must be tested before the event begins.

5.2 Radio Communications

Radio Channels

Event organisers will allocate radio channels for:

• Safety boats
• Committee boats
• Beach and slipway volunteers
• Duty Manager / Event Safety Officer
• Race Office / Event Control

A channel plan must be included in the volunteer briefing.

Radio Protocol

• Keep messages short, clear, and relevant.
• Use plain language (no codes).
• Identify yourself before speaking.
• Avoid unnecessary chatter.
• Use “PRIORITY MESSAGE” in emergencies.
• Safety boats must maintain radio watch at all times.

Radio Checks

• Conduct radio checks before launching.
• Report faults immediately to the Duty Manager.

5.3 Communication Between Key Roles

Duty Manager

• Central point for operational communication.
• Coordinates responses to incidents and hazards.
• Maintains contact with volunteers, organisers, and safety boats.

Event Safety Officer

• Supports Duty Manager with safety‑related communication.
• Receives hazard and incident reports.
• Communicates changes to safety arrangements.

The Bridge (Event Communications Hub)

The Bridge is the primary shore‑based communication hub, staffed by trained volunteers and/or officials. It provides continuous monitoring of all VHF communications.

The Bridge is equipped with:

• Four VHF base units for multi‑channel monitoring
• Space for a team of four
• Direct links with:
  • Safety boats
  • Committee boats
  • Duty Manager
  • Event Safety Officer
  • Race Office
  • Harbour Office (if required)

Bridge Responsibilities

• Maintain continuous VHF radio watch
• Log significant communications and incidents
• Relay information between afloat and shore teams
• Support Duty Manager with situational awareness
• Assist with coordinating responses to incidents
• Monitor weather updates
• Support communication during launching and recovery

The Bridge must be staffed at all times when boats are afloat.

Safety Boats

• Maintain continuous radio watch
• Report incidents immediately
• Coordinate casualty evacuation

Committee Boats

• Communicate race management decisions
• Report incidents affecting safety

Beach & Slipway Volunteers

• Communicate launching and recovery status
• Report congestion, hazards, or public interaction issues

5.4 Emergency Communications

The Bridge plays a central role in emergency communication. Full operational procedures are detailed in the separate “Bridge Protocols” article.

Follow this link

In an emergency:

1. Use “PRIORITY MESSAGE” to clear the radio channel.
2. Provide:
   • nature of the emergency
   • exact location
   • number of people involved
   • immediate hazards
3. Duty Manager coordinates the response.
4. If required, call 999 and state: “Plas Heli, Pwllheli”
5. Safety boats may be directed to the Pontoon Access Gate.
6. Committee boats may suspend racing if necessary.

All emergency communications must be logged.

5.5 Public Announcements

The PA system may be used for:

• safety announcements
• schedule changes
• weather updates
• lost child alerts
• evacuation instructions

Announcements must be:

• clear
• concise
• bilingual (where possible)
• approved by Duty Manager or Event Safety Officer

5.6 Communication With Competitors & Coaches

Information may be provided via:

• competitor briefings
• notice boards
• WhatsApp groups (if approved)
• event website
• race office announcements

Competitors must be informed of:

• launching times
• safety arrangements
• weather updates
• schedule changes
• emergency procedures

Coaches must maintain communication with the Duty Manager during high‑risk periods.

5.7 External Agency Communication

The Duty Manager or Event Safety Officer may need to communicate with:

• Emergency services
• Harbour Office
• Local Authority SAG
• RYA / RYA Cymru Wales
• Contractors

Contact details must be available in the Duty Manager folder.

5.8 Digital Communication & Data Protection

Any digital communication (WhatsApp groups, email lists, shared documents) must:

• be approved by the organiser
• avoid unnecessary sharing of personal data
• comply with Plas Heli’s data protection policy
• be used only for event‑related communication

5.9 Summary

Clear, reliable communication is essential for safe event delivery at Plas Heli. Radio discipline, structured information flow, and coordinated messaging ensure that volunteers, organisers, competitors, and external agencies can respond effectively to both routine operations and emergencies.

Related EMP Sections

• Section 4 – Health & Safety Arrangements
• Section 5.1 – The Bridge
• Section 5.2 – Volunteer Briefing Sheet

Bridge Protocols – Plas Heli

The Bridge is Plas Heli’s dedicated event communications hub, providing continuous monitoring of VHF channels and coordinating communication between afloat and ashore teams. These protocols outline staffing requirements, radio procedures, logging standards, incident‑response responsibilities, and end‑of‑day security duties.

1. Purpose of the Bridge

The Bridge ensures:

• reliable communication between safety boats, committee boats, and shore teams
• continuous monitoring of VHF channels
• accurate logging of operational and safety‑related events
• coordinated response during incidents or emergencies
• support for the Duty Manager and Event Safety Officer

The Bridge must be staffed at all times when boats are afloat.

2. Bridge Staffing Requirements

Minimum Staffing

• Bridge Lead – oversees communication, radio discipline, and logging
• Radio Operator – monitors VHF channels and relays information to the Duty Manager

Recommended Staffing (Medium/Large Events)

• Bridge Lead
• Two Radio Operators
• Log Keeper / Support Volunteer

The Bridge can comfortably accommodate four personnel, with capacity for additional staff during major events.

3. Bridge Radio Protocol

The Bridge monitors all VHF channels via four VHF base units, enabling simultaneous listening and rapid response.

Radio Protocol

• Maintain continuous radio watch
• Use plain language (no codes)
• Identify yourself as “Bridge” at the start of each transmission
• Keep messages short and operational
• Prioritise safety‑related communication
• Log all PRIORITY MESSAGE calls immediately
• Relay essential information to:
  • Duty Manager
  • Event Safety Officer
  • Safety boats
  • Committee boats
  • Beach and slipway teams
• Request radio silence during incidents if required

Radio Checks

• Conduct radio checks before launching
• Report any radio faults immediately

4. Bridge Logging Procedures

The Bridge maintains a real‑time log of key communications and operational events.

Logs must include:

• time‑stamped incident reports
• capsizes, injuries, or safety boat interventions
• PRIORITY MESSAGE calls
• emergency service contact times
• weather changes affecting racing or safety
• race management decisions affecting safety
• lost child alerts
• gate closures or access restrictions
• any communication escalated to Duty Manager or Event Safety Officer

Logs must be:

• clear
• chronological
• factual
• stored with the Duty Manager’s event records after the event

5. Bridge Role in Incident Response

During incidents, the Bridge:

• maintains radio silence except for essential traffic
• coordinates communication between afloat and ashore teams
• logs all actions and messages
• supports the Duty Manager with situational awareness
• assists safety boats returning to the Pontoon Access Gate
• relays emergency instructions to committee boats and beach teams
• monitors additional channels for secondary incidents

6. Site Access Codes & Room Security

The Bridge team is issued a key at the start of the event and is responsible for room security throughout the event.

Responsibilities include:

• keeping the Bridge room secure at all times
• locking the Bridge room at the end of each day
• holding all current site access codes, including:
  • compound gates
  • pontoon access gate
  • emergency landing point access
  • building access points used during events
• ensuring codes are only shared with authorised personnel (Duty Manager / ESO)

7. End‑of‑Event Duties

At the end of the event, the Bridge team must ensure:

• all signal flags are replaced in their correct pockets
• all radios and equipment are returned and accounted for
• all rubbish is removed from the Bridge room
• the Bridge room is left clean, tidy, and locked

8. Reference in EMP

The Bridge Protocols form part of Plas Heli’s operational communication framework and are referenced in:

• Section 5: Communications
• Section 5.4: Emergency Communications
• Section 7: Emergency Arrangements

Related EMP Sections

• Section 5 – Communications
• Section 5.2 – Volunteer Briefing Sheet
• Section 5.3 – Bridge Quick Reference Card

Volunteer Briefing Sheet – Bridge & Event Communications

This briefing sheet provides volunteers with essential information to support event communications at Plas Heli, including radio use, Bridge operations, logging, and emergency procedures.

A Quick Reference Card is available for volunteers who require a concise, at‑a‑glance summary of key actions and protocols. [Insert link to Quick Reference Card article here]

1. Your Role in Event Communications

Volunteers support safe and effective communication by:

• assisting with radio monitoring
• supporting the Bridge team
• relaying information to the Duty Manager
• helping log incidents or messages
• maintaining awareness of safety‑related communication

If unsure, speak to the Bridge Lead or Duty Manager.

2. The Bridge – Overview

The Bridge is the central communications hub during events.

• Monitors all VHF channels via four base units
• Coordinates communication between afloat and ashore teams
• Supports the Duty Manager and Event Safety Officer
• Must be staffed whenever boats are afloat

Bridge Team Roles

• Bridge Lead – oversees communication and logging
• Radio Operator(s) – monitors VHF channels
• Log Keeper – records key events and messages

Volunteers may be asked to support any of these roles.

3. Radio Use – Key Points

Basic Radio Protocol

• Keep messages short and clear
• Use plain language
• Identify yourself before speaking
• Avoid unnecessary chatter
• Report hazards or incidents immediately
• Use “PRIORITY MESSAGE” for emergencies

If You Are on the Bridge

• Listen carefully to all channels
• Do not interrupt unless necessary
• Log important messages
• Alert the Bridge Lead or Duty Manager to anything urgent

4. Logging – What to Record

Record:

• time of message
• sender
• content
• action taken
• follow‑up required

Messages that MUST be logged

• capsizes
• injuries
• lost child alerts
• PRIORITY MESSAGE calls
• emergency service contact
• weather changes affecting safety
• gate closures or access issues
• any message escalated to Duty Manager or Event Safety Officer

Logs must be factual, clear, and chronological.

5. Emergency Communication – Volunteer Actions

During an emergency:

1. Stay calm
2. Listen for PRIORITY MESSAGE
3. Do not speak unless asked
4. Log all instructions and actions
5. Follow direction from Bridge Lead or Duty Manager

Safety boats may be directed to the Pontoon Access Gate for casualty evacuation.

6. General Expectations for Volunteers

• Arrive on time for your briefing
• Wear appropriate clothing
• Keep radios dry and secure
• Maintain situational awareness
• Support the Bridge team and Duty Manager
• Report hazards immediately
• Ask if unsure about anything

7. Key Locations

• Bridge – communications hub
• Duty Manager Station – Reception or Events Manager Room
• Pontoon Access Gate – casualty evacuation point
• Slipway / Beach – high‑activity communication zone

8. Quick Reminders

• Radios: short, clear, professional
• Bridge: listen first, speak only when needed
• Logging: time + sender + message + action
• Emergencies: PRIORITY MESSAGE → log → follow instructions
• Safety: people first, equipment second

Related EMP Sections

• Section 5.1 – Bridge Protocols
• Section 5.3 – Quick Reference Card
• Section 5.4 – Emergency Landing Procedures

Plas Heli – Bridge, Shore Contacts, Coaches & Volunteers

A concise operational overview for event personnel. For full details, see the linked articles below.

1. Essential Documents

Before the event begins, ensure you have:

• Event Safety Management Plan
• List of competitors
• Radio channel plan
• Contact numbers for ESO, Duty Manager, Bridge Lead

2. Key Contacts

• Event Safety Officer (ESO) – leads medical & emergency response
• Duty Manager – coordinates shore operations
• Bridge Lead – manages VHF monitoring & logging
• Event Medic – first point of medical assessment

3. Medical Response – Quick Overview

Initial Assessment

• Safety Boat assesses casualty
• Contact Event Medic for direction
• Medic decides landing point:
  • First Aid Landing Point
  • Emergency Landing Point (for significant injuries)

Significant Injury

If casualty is not walking, has a serious injury, or an ambulance is requested:

Casualty must be taken to the Emergency Landing Point.

Ambulance Arrival Point

• Roundabout entrance to the quayside
• what3words: ///slices.booms.fruity

Safety Boat Landing Point

• Hammerhead berth
• what3words: ///copes.regretted.cadet

4. Emergency Calls

Who calls 999?

• ESO only, unless life is in grave and imminent danger.

“An emergency call can be made by personnel on the water, if they deem that life is in grave and imminent danger…”

If a safety boat calls 999 directly, they must inform the ESO immediately.

5. Medical Centres

Main Hospital (Emergency Department)

• Ysbyty Gwynedd, Bangor
• what3words: ///collect.golden.slipping

Minor Injuries Unit (MIU)

• Bryn Beryl Hospital, Pwllheli
• what3words: ///humans.measuring.clinked

Event personnel should be assessed by the Event Medic first.

6. Communications Overview

Bridge

• Monitors all VHF channels
• Logs incidents
• Supports Duty Manager & ESO
• Coordinates afloat ↔ ashore communication

Radio Protocol

• Short, clear messages
• Plain language
• Identify yourself
• Emergency phrase: PRIORITY MESSAGE
• Log significant messages

7. Landing Points (Summary)

8. Quick Links to Full Articles

• Event Medical & Emergency Landing Procedures
• Bridge Protocols
• Volunteer Briefing Sheet
• Bridge & Communications Quick Reference Card
• Lost Children & Vulnerable Adults Procedure
• Safety Boat Procedures (when created)

9. Site Access Codes (Bridge Responsibility)

The Bridge holds all current site access codes, including:

• compound gates
• pontoon access gate
• emergency landing point access
• building access points used during events

This ensures the Bridge can support:

• safety boat casualty landings
• ambulance arrival coordination
• ESO and Duty Manager access
• controlled movement during incidents
• rapid response to locked‑gate situations

Volunteers must not share access codes unless authorised by the Duty Manager or ESO.

10. Quick Reminders

• People first, equipment second
• ESO leads medical response
• Bridge maintains radio watch
• Log everything significant
• Use PRIORITY MESSAGE for emergencies
• Know your landing points
• Stay calm, communicate clearly

Related EMP Sections

• Section 5.2 – Volunteer Briefing Sheet
• Section 5.4 – Emergency Landing Procedures
• Section 6 – Lost Children & Vulnerable Adults

Plas Heli Event Management Safety Plan – Notes for the Bridge, Shore Contacts and Coaches

This document provides operational safety instructions for Bridge personnel, shore contacts, coaches, and safety boats during events at Plas Heli. It focuses on medical response, communication with the Event Safety Officer (ESO), landing points, and emergency service coordination.

1. Event Safety Management & Competitor Information

Bridge and shore personnel should have:

• A copy of the Event Safety Management Plan
• A list of competitors

These are essential for situational awareness and incident response.

2. Medical Casualties & First Aid

The Event Safety Officer (ESO):

• Is informed of personnel with first aid training
• Must be notified immediately if an ambulance is called from the water
• Is responsible for contacting external emergency services

Quoted line:

“If for any reason an Ambulance is called from the water, the ESO must be informed at the same time.”

First Aid Process

• Safety Boat makes initial assessment
• Safety Boat contacts the medic
• Medic decides whether to use:
  • First Aid Landing Point
  • Emergency Landing Point (for significant injuries)

Quoted line:

“If a person is not walking, has a significant injury or an Ambulance has been requested then the casualty should be brought to the Emergency Landing Point…”

3. Emergency Services & what3words Locations

Ambulance Arrival Point

• Roundabout entrance to the quayside
• what3words: ///slices.booms.fruity

Safety Boat Landing Point

• Hammerhead berth
• what3words: ///copes.regretted.cadet

These locations must be known by Bridge and safety boat crews.

4. Emergency Calls

External emergency calls:

• Should only be made by the ESO, unless life is in grave and imminent danger.

Quoted line:

“An emergency call can be made by personnel on the water, if they deem that life is in grave and imminent danger…”

Safety boats must inform ESO as soon as possible if they make a direct emergency call.

5. Medical Centres

Main Hospital (Emergency Department)

• Ysbyty Gwynedd, Bangor
• what3words: ///collect.golden.slipping

Minor Injuries Unit (MIU)

• Bryn Beryl Hospital, Pwllheli
• what3words: ///humans.measuring.clinked

Event personnel should be assessed by the Event Medic first to avoid unnecessary NHS pressure.

6. Key Contacts

• Stephen Tudor – 07977 929116
• Mark Thompson – (number not shown in extract)

Related EMP Sections

• Section 5.3 – Bridge Quick Reference Card
• Section 6 – Lost Children & Vulnerable Adults
• Section 7 – Fire Safety & Emergency Arrangements

EMP Section 6 – Lost Children & Vulnerable Adults

This section outlines the governance, responsibilities, and emergency arrangements relating to lost, missing, or unattended children and vulnerable adults at Plas Heli, the Welsh National Sailing Academy & Events Centre. It forms part of the Event Management Plan and must be followed by event organisers, team leaders, volunteers, and visiting coaches.

Operational Procedure: A simplified, volunteer‑friendly version is available here: Lost Children & Vulnerable Adults – Safety Procedure

6.1 Supervision Responsibilities

Children and vulnerable adults must be supervised at all times by parents, guardians, team leaders, or responsible adults appointed by visiting organisations.

Although the compound is normally enclosed, multiple gates may be open during events to allow movement of competitors, boats, trolleys, volunteers, and safety vehicles.

• Launching and recovery zones
• Shared public path
• Balcony and stairways
• Indoor/outdoor transition points
• Compound gates and beach access

6.2 Immediate Waterline & Quayside/Pontoon Priority

Plas Heli is a coastal venue — the beach waterline and quayside/pontoons present the highest risk to life.

If a child or vulnerable adult is reported missing:

• First action: Check the beach waterline and quayside/pontoons immediately.
• Search shoreline access points, pontoon gates, and ladder areas.
• If there is any reasonable concern they may have entered the water, call 999 immediately and request RNLI / Coastguard.
• Continue searching while emergency services are en route.

6.3 Procedure When a Child or Vulnerable Adult is Found Alone

• Stay with the individual and reassure them.
• Notify the Duty Manager immediately.
• Move to a safe, visible location (Reception or Events Manager Room).
• Do not leave them alone.
• Do not restrain unless there is an immediate safety risk.
• Avoid leading or intrusive questions.

6.4 Procedure When a Child or Vulnerable Adult is Reported Missing

After the immediate waterline and quayside/pontoon check:

• Duty Manager initiates the Lost Person Procedure.
• Gather essential information:
  • Name
  • Age
  • Description
  • Last known location
  • Who they were with
• Deploy volunteers to search:
  • Building interior
  • Balcony and stairways
  • Washdown area
  • Shared public path
  • Compound gates
  • Beach access route
• Check all open gates and monitor them.
• If not found within 10 minutes, escalate:
  • Notify event organisers
  • Consider contacting police
  • Restrict vehicle movements
  • Monitor beach access and public areas

6.5 Reunification

• Bring the child/vulnerable adult to Reception or Events Manager Room.
• Confirm identity.
• Reunite with parent/guardian/responsible adult.
• Record the incident in the Duty Manager log.

6.6 Safeguarding Concerns

• Report concerns immediately to the Duty Manager.
• Duty Manager notifies Event Safety Officer.
• Escalate to Plas Heli’s safeguarding lead if required.
• Follow RYA / RYA Cymru Wales safeguarding guidance.

Document Control

Document Title: EMP Section 6 – Lost Children & Vulnerable Adults
Version: 1.3 (includes beach + quayside/pontoon priority + Safety Doc link)
Review Cycle: Annual or post‑major event

Related EMP Sections

• Section 5.4 – Emergency Landing Procedures
• Section 7 – Fire Safety & Emergency Arrangements
• Section 8 – Licensing & Regulated Entertainment

Plas Heli maintains a comprehensive fire‑safety framework based on statutory requirements, venue policies, and lessons learned from previous events. Fire‑risk controls apply to all competitors, volunteers, officials, contractors, and members of the public accessing the site.

This section integrates the venue’s Fire Risk Assessment and Major Incident Emergency & Evacuation Plan, ensuring that all fire‑safety measures are understood and implemented throughout the event.

7.1 Fire Risk Assessment Overview

Plas Heli’s Fire Risk Assessment is structured around five core categories, as defined in the 2016 assessment:

“The Fire Risk Assessment will be divided into five categories:

1. Ignition
2. Source of fuel
3. Fire detection and warning
4. Fire fighting equipment and facilities
5. Escape routes.”

These categories remain valid and form the basis of fire‑safety planning for sailing events.

The assessment is reviewed during:

• Event planning
• Build‑up and load‑in
• The event itself
• Load‑out
• Post‑event review

“It will be necessary to continually monitor the Fire Risk Assessment and where necessary revise.”

7.2 Ignition Sources

Vehicles & Plant

• All vehicles must comply with current testing legislation.

“All vehicles are to comply with current testing legislation in respect of their type and use.”

• Adequate separation between vehicles must be maintained.
• No reversing of contractor vehicles without a banksman.

Electrical Installations

• All fixed electrical installations are inspected and tested in accordance with BS7671.

“All fixed electrical installations to be inspected and tested in accordance with BS7671.”

• Portable appliances must comply with Electricity at Work Regulations 1989.

Generators

• No external generators are used at sailing events.

“No generators will be used at this event.”

Kitchen Equipment

• Kitchen equipment (including gas fryers) is serviced and certified.

“Plas Heli operate fat fryers… equipped with thermostatic cut out controls and flame failure devices.”

7.3 Sources of Fuel

Combustible Waste

• Waste bins are provided throughout the venue and emptied regularly.

“Receptacles provided throughout the venue which are emptied at regular intervals.”

LPG

• LPG only used in accordance with Plas Heli policy.

“LPG only to be used in accordance with Plas Heli Policy.”

• Only Plas Heli’s kitchen uses LPG.
• No concession units or external vendors permitted.

Fuel & Flammable Liquids

• No on‑site refuelling of safety boats or vehicles.

“Onsite refuelling will not be required and will not permitted.”

• Minor spills must be cleared immediately.
• Significant spills must be reported to Duty Manager and NEFRS.

“NEFRS and Environment Agency to be notified of any significant spills.”

7.4 Fire Detection & Warning

Detection

• Regular patrols by stewards ensure early identification of fire hazards.

“Regular patrols of the area by Stewards.”

Warning Systems

• The public address system covers the venue.

“The public address system covers the venue.”

• Radios used to relay warnings.
• Stewards evacuate affected areas if required.

7.5 Fire Fighting Equipment

Extinguishers

• All extinguishers serviced in accordance with BS5306.

“All fire extinguishers serviced in accordance with BS5306 part 3.”

• Extinguishers located in:
  • Main Hall
  • Race Office
  • Kitchen
  • Compound cabins
  • Pontoon access area

Training

• Staff receive instruction on extinguisher use.

“Instruction given on selection and use of fire extinguishers by competent contractors.”

• Members of the public are not expected to use extinguishers.

7.6 Escape Routes & Evacuation

Emergency Exits

• All emergency exits must remain clear at all times.

“All Emergency Exits to be kept clear and staffed at all times.”

• Exit widths and capacities follow the Major Incident Emergency & Evacuation Plan.

“Refer to Plas Heli Major Incident Emergency and Evacuation Plan.”

Fire Lanes

• Fire lanes must remain unobstructed.

“Routes clearly signed… road widths not less than 3.7m.”

Lighting

• Emergency lighting provided inside the venue.

“Venue Emergency lighting is provided…”

Evacuation Control

• PA system, radios, and steward patrols coordinate evacuation.

“Steward patrols evacuate all persons from the hazard area.”

• All staff, volunteers, and contractors receive induction on emergency procedures.

“Staff… are provided with information regarding site emergency procedures prior to their arrival.”

7.7 Venue‑Specific Fire Safety Controls

Pontoons & Harbour Area

• Pontoon access gate is a designated casualty evacuation point.
• Walkways must remain clear.
• Boats must be securely berthed.

Beach Launch & Shared Public Path

• Path shared with the public.
• Stewards positioned during launch/recovery.
• Boats must not obstruct public access.

Main Hall

• Maximum occupancy: 300 persons.
• All exits must remain clear.
• Fire extinguishers positioned at designated points.

No Single‑Use Plastics

• Refillable water bottles required.
• No disposable fuel containers or plastic waste contributing to fire load.

7.8 Post‑Event Review

A fire‑safety review will be conducted after each event to:

• evaluate control measures
• identify improvements
• update the Fire Risk Assessment
• report findings to the Board and relevant authorities

Related EMP Sections

• Section 6 – Lost Children & Vulnerable Adults
• Section 8 – Licensing & Regulated Entertainment
• Section 9 – Insurance

SECTION 8 – LICENSING

8.1 Overview

This section outlines the licensing requirements relevant to events held at Plas Heli. It covers alcohol licensing, Temporary Event Notices (TENs), public entertainment considerations, drone usage, and permissions required from external authorities. These arrangements ensure compliance with local regulations and support safe, well‑managed events.

8.2 Alcohol Licensing

Plas Heli operates under a premises licence issued by Gwynedd Council. Where alcohol is sold or supplied during an event:

• The bar must be operated by authorised Plas Heli staff.
• All bar staff must comply with the Challenge 25 policy.
• Alcohol may only be sold during licensed hours.
• No external alcohol sales may take place without approval.
• Any event‑specific restrictions issued by Gwynedd Council must be followed.

The Duty Manager may restrict bar opening hours based on event requirements, staffing, or safety considerations.

If an event requires additional bar locations or special arrangements, a Temporary Event Notice (TEN) may be required.

8.3 Temporary Event Notices (TENs)

A TEN may be required for:

• additional bar areas
• extended alcohol service hours
• amplified music or entertainment outside normal licensed conditions
• activities not covered under the premises licence

Where a TEN is required:

• The Duty Manager or Plas Heli management will submit the application.
• Applications must be made at least 10 working days before the event.
• The organiser must comply with all TEN conditions.

8.4 Music, PA Systems & Noise Management

Events using outdoor PA systems, commentary, or amplified sound must:

• comply with local noise expectations
• avoid prolonged high‑volume output
• direct speakers away from residential areas
• follow restrictions set by Gwynedd Council or SAG

The Duty Manager may reduce or suspend PA use if noise levels become problematic.

8.5 Harbour & Slipway Permissions

Plas Heli works closely with the Pwllheli Harbourmaster. Events using the slipway, marina, or harbour waters must:

• follow Harbourmaster instructions
• maintain safe public access
• ensure safety boats and committee boats operate within agreed areas
• avoid obstructing commercial or public navigation

Additional permissions for major events will be coordinated by Plas Heli management.

8.6 Drone Use

Drone use during events is not permitted unless:

• authorised by Plas Heli management
• operated by a qualified and insured drone pilot
• compliant with CAA regulations
• flown within designated safe zones
• approved by the Event Safety Officer

Unauthorised drone use must be reported immediately to the Duty Manager.

8.7 Insurance Requirements Linked to Licensing

Licensing arrangements must align with event insurance provisions. The following must be in place:

• Plas Heli public liability insurance
• Class association or organiser insurance
• Safety boat insurance (where boats are hired or loaned)
• Volunteer cover under Plas Heli’s policy
• Additional insurance where TENs introduce higher‑risk activities

Copies of insurance documents should be available to the Duty Manager and Event Safety Officer.

8.8 Local Authority Conditions

Where Gwynedd Council or SAG impose event‑specific conditions, these must be:

• communicated to the Event Safety Officer
• included in the Event Briefing
• followed by all event personnel
• reviewed during daily safety meetings

Examples include:

• waste management requirements
• parking restrictions
• limits on amplified sound
• emergency access routes
• public interaction controls

8.9 Compliance Statement

All event organisers, volunteers, and contractors must comply with:

• Plas Heli’s premises licence
• any Temporary Event Notices
• Harbourmaster instructions
• CAA drone regulations
• Gwynedd Council conditions
• SAG recommendations
• Plas Heli operational policies

Failure to comply may result in suspension of activities until the issue is resolved.

Related EMP Sections

• Section 7 – Fire Safety & Emergency Arrangements
• Section 9 – Insurance
• Section 10 – Appendices

SECTION 9 – INSURANCE

9.1 Overview

This section outlines the insurance requirements for events held at Plas Heli. Appropriate insurance cover must be in place for the venue, event organisers, class associations, volunteers, and all vessels involved in the event. These arrangements ensure compliance with legal obligations and provide protection for participants, staff, and the public.

9.2 Plas Heli Insurance

Plas Heli maintains public liability insurance covering activities taking place within the venue and its managed areas. This includes:

• public access areas within the Plas Heli site
• the compound and boat park
• event rooms and operational spaces
• volunteer activities under Plas Heli direction

Dinghy launching takes place on the beach and is not part of Plas Heli’s insured infrastructure.

RIB launching is carried out by third‑party contractors, who are responsible for their own insurance and operational safety.

Copies of Plas Heli’s insurance documentation are available to the Duty Manager and Event Safety Officer.

9.3 Event Organiser / Class Association Insurance

Event organisers and class associations must provide evidence of suitable insurance for their event. This typically includes:

• public liability insurance for the event
• race management insurance (if applicable)
• cover for officials appointed by the class association

Insurance certificates must be supplied to Plas Heli prior to the event and retained with the Duty Manager’s event records.

9.4 Competitor Insurance

All competing vessels must carry valid insurance, including:

• third‑party liability cover (minimum level specified in the Notice of Race)
• any additional cover required by the class association

The Notice of Race and Sailing Instructions must clearly state the minimum insurance requirements for competitors.

9.5 Safety Boat Insurance

All safety boats used during the event must be appropriately insured. This includes:

• Plas Heli‑owned safety boats
• club safety boats
• privately owned safety boats operating under event control

Insurance must cover:

• third‑party liability
• use in safety and rescue operations
• volunteer drivers and crew

Where boats are hired or loaned, the Duty Manager must confirm insurance arrangements before the event begins.

9.6 Volunteer Insurance

Volunteers operating under Plas Heli direction are covered by Plas Heli’s public liability insurance. This includes:

• Bridge personnel
• beach and compound teams
• shore‑based support volunteers

Volunteers must follow Plas Heli procedures to remain within the scope of insurance cover.

9.7 Contractor Insurance

Any contractors engaged for the event (e.g., catering, technical services, equipment hire) must provide:

• public liability insurance
• professional indemnity insurance (where relevant)

Contractor insurance documents must be checked by Plas Heli management or the event organiser.

9.8 Insurance Linked to Licensing

Where licensing arrangements introduce additional risk (e.g., Temporary Event Notices, extended bar areas, amplified entertainment), the event organiser must ensure that:

• insurance cover is adequate for the licensed activity
• any conditions imposed by Gwynedd Council are followed

9.9 Compliance Statement

All event personnel, organisers, and contractors must comply with the insurance requirements outlined in this section. Failure to provide or maintain appropriate insurance may result in exclusion from the event or suspension of activities until the issue is resolved.

Related EMP Sections

• Section 8 – Licensing & Regulated Entertainment
• Section 10 – Appendices
• EMP Hub – Full Event Management Plan Index

SECTION 10 – APPENDICES

10.1 Overview

This section contains all supporting documents, maps, reference materials, and operational aids used during events at Plas Heli. These appendices provide additional detail to the procedures outlined in Sections 1–9 and must be available to event personnel throughout the event.

10.2 Site Plans

• Plas Heli site plan
• Beach launching area layout
• Compound and boat park layout
• Emergency access routes
• Ambulance arrival point (///slices.booms.fruity)
• Safety Boat Landing Point (///copes.regretted.cadet)

10.3 Emergency Landing Points

• Emergency Landing Point – marked on site plan
• First Aid Landing Point – marked on site plan
• Access arrangements for ESO and Duty Manager

10.4 Contact Lists

• Event Safety Officer
• Duty Manager
• Bridge Lead
• Event Medic
• Harbourmaster
• Third‑party RIB launching contractor
• Class association representatives

10.5 Operational Documents

• Bridge Protocols
• Volunteer Briefing Sheet
• Event Medical & Emergency Landing Procedures
• Lost Children & Vulnerable Adults Procedure
• Communications Quick Reference Card
• Safety Boat Protocols (when published)

10.6 Risk Assessments

• Event‑specific risk assessment
• Generic Plas Heli risk assessments
• Beach launching risk assessment
• Safety boat operations risk assessment
• Weather‑related risk considerations

10.7 Insurance Documents

• Plas Heli public liability insurance
• Event organiser / class association insurance
• Safety boat insurance (Plas Heli, clubs, private boats)
• Volunteer cover documentation

10.8 Licensing Documents

• Plas Heli premises licence
• Temporary Event Notices (if applicable)
• Event‑specific conditions issued by Gwynedd Council

10.9 Daily Safety Meeting Templates

• Daily safety briefing sheet
• Weather and sea state assessment template
• Race management safety considerations

10.10 Additional Reference Material

• RYA Safety Management Guidance
• RYA Cymru Wales event guidance
• Local emergency service contact information
• Harbourmaster notices (if applicable)

10.11 Document Control

All appendices must be kept up to date and reviewed before each event. Updated versions should be stored with the Duty Manager’s event records and made available to the Event Safety Officer and Bridge personnel.

Related EMP Sections

• Section 9 – Insurance
• EMP Hub – Full Event Management Plan Index